Friends of the Oconee Hill Cemetery records

Descriptive Summary
Title: Friends of the Oconee Hill Cemetery records
Creator: Friends of Oconee Hill Cemetery
Inclusive Dates: 1997-2013
Language(s): English
Extent: 3 Linear Feet (5 boxes and 1 roll)
Collection Number: ms3868
Repository: Hargrett Library

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Collection Description

Historical Note

In 1997, the Garden Club Council of Athens began a feasibility study regarding the possibility of creating the Friends of Oconee Hill Cemetery. A motion was passed by the council to begin the project in 1998. In February 1999, the Friends of Oconee Hill Cemetery became an official organization with the mission of building a partnership between Oconee Hill Cemetery and the community. The membership is primarily focused on the restoration and preservation of the cemetery.

For additional information about the cemetery, see the National Park Service's National Register of Historic Places, http://www.nps.gov/nr/feature/places/13000291.htm

Scope and Content

The collection includes administrative files; financial records; meeting minutes, agendas, and notes; newsletters; project files; and photographs regarding the creation and activities of the Friends of Oconee Hill Cemetery. The administrative files include versions of the bylaws, constitution, and articles of incorporation; marketing and publicity files; and membership information. The project files document numerous preservation activities including landscape management and grounds maintenance; restoration of the Sexton House, Cobb-Lumpkin lot and fence, and the iron truss bridge; and research projects to identify graves.

Organization and Arrangement

Organized into 6 series: administrative, financial, meetings, newsletters, preservation/projects, and photographs.

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Administrative Information

Preferred Citation

Friends of the Oconee Hill Cemetery records, ms 3868, Hargrett Rare Book and Manuscript Library, The University of Georgia Libraries.

Finding Aid Publication

Finding aid prepared on: 2014.

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Related Materials and Subjects

Subject Terms

Related Collections in this Repository

Related collections in this repository: Oconee Hill Cemetery records, ms 3853; Oconee Hill Cemetery papers, ms 2194; Ellen Sumner collection, ms 2862; Frank Hamrick photograph archive, ms 3238; and Athens City Records--Maps, Plans and Blueprints, ms 1633a.

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Series Descriptions and Folder Listing

 

1. Administrative
box	folder
Request box
1	1	History
box	folder
Request box
4	1	History
roll
Request roll
1		Map prepared for the Athens Historical Society (copy), 1971
box	folder
Request box
4	2	Maps (photocopies)
box	folder
Request box
1	2	Bisson family
1	3	Trustees letter to the Mayor, 1982
1	4	FOHC Constitution and Bylaws, version I, 1998 June 4
1	5	FOHC Constitution and Bylaws, version II, 1998 June 5
1	6	FOHC Constitution and Bylaws, version III, 1998 September
1	7	Response to Mr. Gibson's draft constitution
1	8	Original constitution , 1999 February
1	9	First constitution and signers, 1999
1	10	Mission statement
box	folder
Request box
4	3	Memorandum of Agreement between the Trustees and Friends, 2006
box	folder
Request box
1	11	Correspondence - Robert Gibson
box	folder
Request box
4	4	Correspondence - Harry Yates
4	5	Correspondence - JoAn Salloum, 2004-2007
box	folder
Request box
1	12	Amended constitution , 2000
1	13	Bylaws of FOHC, Inc., 2002
1	14	Incorporation memo
1	15	Articles of Incorporation
1	16	Articles of Incorporation (4 copies)
1	17	Resolution of Incorporation , 2001
1	18	Rules and regulations of the Trustees of OHC
1	19	Logo
box	folder
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4	6	Logo - wood block stamp created by Harry Yates
box	folder
Request box
1	20	Website
box	folder
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5	1-3	Website Committee
box	folder
Request box
1	21-23	Membership
1	24	Perpetual care maps
1	25	Lot prices/fees
1	26	Marketing
1	27	Report on Advocacy Strategies for OHC
1	28	Literature
1	29	FAQ List by Charlotte Marshall
box	folder
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5	4	Presentation - Harry Yates FOHC 10 years
box	folder
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1	30	Clippings, 2000
box	folder
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5	5	Clippings
box	folder
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1	31-32	Publicity
1	33	PR students presentation
1	34	Veterans Day

 

2. Financial
box	folder
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1	35-36	Tax returns, 1999-2000
1	37-38	Application for tax exempt status, 1999
box	folder
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5	6	Application for Georgia tax exempt status
box	folder
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1	39	Determination letter and IRS notes
1	40	IRS schedule A, 2000
1	41	Financial statements and notes, 1999-2003
1	42	IRS notes and questions
box	folder
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5	7	501(c)3 application, 2002
box	folder
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1	43	IRS determination letter, 2003
1	44	Financial review, 2003-2004
box	folder
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5	8	Financial review and statements, 2005-2013
box	folder
Request box
1	45	House insurance

 

3. Meetings
box	folder
Request box
1	46	Garden Club Council of Athens notes, 1997-1998
1	47	Garden Club Council of Athens meeting, 1998 August
1	48	Steering Committee meeting, 1998
1	49-50	Meeting minutes, agendas, and notes, 1999-2013
box	folder
Request box
5	9-11	Meeting minutes, 2003-2013
5	12	JoAn Salloum meeting information, 1999-2006

 

4. Newsletters
box	folder
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1	51	Newsletter guidelines
1	52	Newsletters , 1999-2019

 

5. Preservation/Projects
box	folder
Request box
2	1	Adopt-A-Lot program
box	folder
Request box
5	13	Chapel, 2013
box	folder
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2	2-3	Chicora Foundation / Georgia Department of Natural Resources - Historic Preservation grant
2	4	Cobb-Lumpkin Fence/Lot
2	5	Environmental design - Oconee Hill Studies
2	6	FOHC Final project report [survey on the perceptions of the cemetery], 2010
box	folder
Request box
5	14	Georgia Historic Preservation Fund application, 2013
box	folder
Request box
2	7	Iron Truss Bridge
box	folder
Request box
5	15	Iron Truss Bridge
box	folder
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2	8-9	Landscape management
2	10	Oconee Hill Cemetery Master Plan
2	11	Preservation appraisal
2	12	Printed material - Perservation of Historic Burial Grounds
2	13	Rehabilitation ideas, 2001
2	14	Repair of original sign
2	15	Retaining wall analysis for OHC, 2001
2	16	Sexton house restoration
box	folder
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3	1	Sexton house renovation
box	folder
Request box
5	16	Sexton house renovation
roll
Request roll
1		Sexton house renovation - plans, 2006
1		Sexton house renovation - project information, 2003
box	folder
Request box
3	2	Sexton house rental/docent information
3	3	UGA studies/collaboration
box	folder
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5	17	Projects - various, 2000-2005
box	folder
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3	4-5	Research file - Historic Oakland Foundation/Cemetery

 

6. Photographs
box	folder
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3	6	Sexton Adams
3	7	Dr. Bongarten planting trees
3	8	Helen Costantino, Janie Bush, and Beth Hawk
3	9	Kitchen - Sexton House
3	10	Center lot restoration
3	11	Fencing
3	12	Friends meeting - First American Bank
3	13	Confederate Memorial Day, 2004
3	14	Clean-up Day
3	15	Sexton Brian Adler, Mary Anne Kenner, and Mary Ganon Gun
3	16	Mary Anne Kenner
3	17	Peg Creagh
3	18	Bobby Gibson at meeting with Garden Council , 1997
3	19	Cobb family lot
3	20	Unidentified event
box	folder
Request box
5	18	Bisson family and house
5	19	Grounds/plots
5	20	Bridge, 1999
5	21-22	National Register nomination
5	23	Grounds/headstones, 2007-2009
5	24	Past presidents
5	25	Memory Hill Cemetery, Milledgeville