Subgroup C. United States Senatorial Papers

Scope and content:

This subgroup of papers comprehensively reveals Richard Russell's activities as a United States senator representing the state of Georgia. The papers are divided into twenty series, two of which are closed; some files are restricted. Closed or restricted files are governed by donor agreement, Executive Orders, or privacy considerations. Not many files survived from Russell's first eleven years in office; the main series for this time period are Early Office, Political, Political Patronage, Personal, and a few files in General. In 1943 and 1944, Russell's staff members reorganized the office filing system, and from that point on, the files are very complete.

The 1943 filing system places the incoming letter with a copy of Russell's reply (the yellows) attached, and the correspondence is filed by subject; these files compose the majority of the senatorial papers. Subsequent letters from the constituent and copies of Russell's replies on the same subject continued to be attached to the original correspondence and filed under the date of the latest communication from Russell. Theoretically, at the end of each Congress, these files would have been retired to storage (with the possible exception of case mail); in practice, however, there was no consistency to the length of time the subject files were retained in the active status. To respect provenance of the files and to preserve the utility of the cross reference copies, the subject files are subdivided so that within each series they are arranged chronologically by the most recent date of correspondence (with all other correspondence attached thereto). A second copy of a Russell letter (the pinks, or Cross-Reference Copies Series) was made and filed separately by correspondent's surname in a chronological file. Intra-Office Communications and Speech/Media are form files. If Russell personally dictated any portion of a letter or added a postscript, two extra copies on onionskin paper (one for the Winder office and one for the Washington office) were made and filed by subject (Dictation Series), separate from the yellow and pink copies.

The flexibility of the system allowed for much divergence in filing according to the discretion of the staff member involved. Thus, as personnel changed, their interpretations on how broad or specific they should be were reflected in the filing system itself. For example, "Foreign Aid" under the General Series and "Foreign Relations" under Legislative Series. The filing system indicates that correspondence relating to proposed or pending legislation was filed under committee in Legislative and relating to action taken on passed legislation or programs administered by government agencies was filed accordingly in General. In reality, two subject headings as similar as foreign aid and foreign relations could easily be interfiled.

For the most part, original order was maintained for the senatorial papers. Exceptions are Civil Rights and MacArthur Hearings Series, which were originally part of the Legislative Series. These were separated from the main body of senate office records to facilitate easier use. The Barboura G. Raesly File was added to the papers subsequent to the library's establishment and contains records and materials she kept in her position as personal secretary to Russell. The Exhibit B Series, which was closed by donor agreement, contains files pulled from other series and maintained separately. When files in this series opened, Exhibit B was arranged as a parallel file to the other senatorial papers series.

Contents

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