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Friends of the Oconee Hill Cemetery records

Friends of the Oconee Hill Cemetery records

Descriptive Summary

Title: Friends of the Oconee Hill Cemetery records
Creator: Friends of Oconee Hill Cemetery
Inclusive Dates: 1997-2013
Language: English
Extent: 3 Linear Feet (5 boxes and 1 roll)
Collection Number: ms3868
Repository: Hargrett Library

Collection Description

Historical Note

In 1997, the Garden Club Council of Athens began a feasibility study regarding the possibility of creating the Friends of Oconee Hill Cemetery. A motion was passed by the council to begin the project in 1998. In February 1999, the Friends of Oconee Hill Cemetery became an official organization with the mission of building a partnership between Oconee Hill Cemetery and the community. The membership is primarily focused on the restoration and preservation of the cemetery.

For additional information about the cemetery, see the National Park Service's National Register of Historic Places, http://www.nps.gov/nr/feature/places/13000291.htm

Scope and Content

The collection includes administrative files; financial records; meeting minutes, agendas, and notes; newsletters; project files; and photographs regarding the creation and activities of the Friends of Oconee Hill Cemetery. The administrative files include versions of the bylaws, constitution, and articles of incorporation; marketing and publicity files; and membership information. The project files document numerous preservation activities including landscape management and grounds maintenance; restoration of the Sexton House, Cobb-Lumpkin lot and fence, and the iron truss bridge; and research projects to identify graves.

Organization and Arrangement

Organized into 6 series: administrative, financial, meetings, newsletters, preservation/projects, and photographs.


Administrative Information

Preferred Citation

Friends of the Oconee Hill Cemetery records, ms 3868, Hargrett Rare Book and Manuscript Library, The University of Georgia Libraries.

Finding Aid Publication

Finding aid prepared on: 2014.


Related Materials and Subjects

Subject Terms

Administrative records.
Cemeteries -- Georgia.
Cemeteries.
Financial records.
Historic preservation -- Georgia -- Athens.
Newsletters.
Oconee Hill Cemetery (Athens, Ga.)
Oconee Hill Cemetery. Board of Trustees
Photographs.

Related Collections in this Repository

Related collections in this repository: Oconee Hill Cemetery records, ms 3853; Oconee Hill Cemetery papers, ms 2194; Ellen Sumner collection, ms 2862; Frank Hamrick photograph archive, ms 3238; and Athens City Records--Maps, Plans and Blueprints, ms 1633a.


Series Descriptions and Folder Listing

 

1. Administrative

boxfolder
11History
boxfolder
41History
roll
1Map prepared for the Athens Historical Society (copy), 1971
boxfolder
42Maps (photocopies)
boxfolder
12Bisson family
13Trustees letter to the Mayor, 1982
14FOHC Constitution and Bylaws, version I, 1998 June 4
15FOHC Constitution and Bylaws, version II, 1998 June 5
16FOHC Constitution and Bylaws, version III, 1998 September
17Response to Mr. Gibson's draft constitution
18Original constitution , 1999 February
19First constitution and signers, 1999
110Mission statement
boxfolder
43Memorandum of Agreement between the Trustees and Friends, 2006
boxfolder
111Correspondence - Robert Gibson
boxfolder
44Correspondence - Harry Yates
45Correspondence - JoAn Salloum, 2004-2007
boxfolder
112Amended constitution , 2000
113Bylaws of FOHC, Inc., 2002
114Incorporation memo
115Articles of Incorporation
116Articles of Incorporation (4 copies)
117Resolution of Incorporation , 2001
118Rules and regulations of the Trustees of OHC
119Logo
boxfolder
46Logo - wood block stamp created by Harry Yates
boxfolder
120Website
boxfolder
51-3Website Committee
boxfolder
121-23Membership
124Perpetual care maps
125Lot prices/fees
126Marketing
127Report on Advocacy Strategies for OHC
128Literature
129FAQ List by Charlotte Marshall
boxfolder
54Presentation - Harry Yates FOHC 10 years
boxfolder
130Clippings, 2000
boxfolder
55Clippings
boxfolder
131-32Publicity
133PR students presentation
134Veterans Day
 

2. Financial

boxfolder
135-36Tax returns, 1999-2000
137-38Application for tax exempt status, 1999
boxfolder
56Application for Georgia tax exempt status
boxfolder
139Determination letter and IRS notes
140IRS schedule A, 2000
141Financial statements and notes, 1999-2003
142IRS notes and questions
boxfolder
57501(c)3 application, 2002
boxfolder
143IRS determination letter, 2003
144Financial review, 2003-2004
boxfolder
58Financial review and statements, 2005-2013
boxfolder
145House insurance
 

3. Meetings

boxfolder
146Garden Club Council of Athens notes, 1997-1998
147Garden Club Council of Athens meeting, 1998 August
148Steering Committee meeting, 1998
149-50Meeting minutes, agendas, and notes, 1999-2013
boxfolder
59-11Meeting minutes, 2003-2013
512JoAn Salloum meeting information, 1999-2006
 

4. Newsletters

boxfolder
151Newsletter guidelines
152Newsletters , 1999-2019
 

5. Preservation/Projects

boxfolder
21Adopt-A-Lot program
boxfolder
513Chapel, 2013
boxfolder
22-3Chicora Foundation / Georgia Department of Natural Resources - Historic Preservation grant
24Cobb-Lumpkin Fence/Lot
25Environmental design - Oconee Hill Studies
26FOHC Final project report [survey on the perceptions of the cemetery], 2010
boxfolder
514Georgia Historic Preservation Fund application, 2013
boxfolder
27Iron Truss Bridge
boxfolder
515Iron Truss Bridge
boxfolder
28-9Landscape management
210Oconee Hill Cemetery Master Plan
211Preservation appraisal
212Printed material - Perservation of Historic Burial Grounds
213Rehabilitation ideas, 2001
214Repair of original sign
215Retaining wall analysis for OHC, 2001
216Sexton house restoration
boxfolder
31Sexton house renovation
boxfolder
516Sexton house renovation
roll
1Sexton house renovation - plans, 2006
1Sexton house renovation - project information, 2003
boxfolder
32Sexton house rental/docent information
33UGA studies/collaboration
boxfolder
517Projects - various, 2000-2005
boxfolder
34-5Research file - Historic Oakland Foundation/Cemetery
 

6. Photographs

boxfolder
36Sexton Adams
37Dr. Bongarten planting trees
38Helen Costantino, Janie Bush, and Beth Hawk
39Kitchen - Sexton House
310Center lot restoration
311Fencing
312Friends meeting - First American Bank
313Confederate Memorial Day, 2004
314Clean-up Day
315Sexton Brian Adler, Mary Anne Kenner, and Mary Ganon Gun
316Mary Anne Kenner
317Peg Creagh
318Bobby Gibson at meeting with Garden Council , 1997
319Cobb family lot
320Unidentified event
boxfolder
518Bisson family and house
519Grounds/plots
520Bridge, 1999
521-22National Register nomination
523Grounds/headstones, 2007-2009
524Past presidents
525Memory Hill Cemetery, Milledgeville